Privacy Policy 

Last updated: 21 September 2026

KS PROPERTY PARTNERS LTD respects your privacy and is committed to protecting your personal information. This privacy policy explains what information we collect, why we collect it and how we use and protect it.

1. Who we are

KS PROPERTY PARTNERS LTD is the data controller responsible for your personal information.

Company name: KS PROPERTY PARTNERS LTD
Company number: 17297752
Registered in: England and Wales
Registered office: 28 High Ash Drive, Leeds, LS17 8RA
Email: info@kspropertypartners.co.uk
Telephone: 0113 873 1531
Website: www.kspropertypartners.co.uk

If you have any questions about this policy or how we use your information, please contact us using the details above.

2. The information we collect

We may collect the following information:

• Your name
• Your email address
• Your telephone number
• Information included in a message or enquiry
• Information you choose to provide about a property, business or proposed arrangement
• Records of our correspondence with you
• Technical information about your visit to our website, including your IP address, browser, device and how you use the website
• Cookie and website analytics information, where you have agreed to the use of optional cookies

Please do not send sensitive personal information through the website contact form unless we specifically ask you to provide it.

We do not collect payment or card information through this website.

3. How we collect your information

We collect information when you:

• Complete our website contact form
• Contact us by telephone or email
• Make an enquiry about our property services
• Enter into, or discuss entering into, an agreement with us
• Communicate with us during an ongoing business relationship
• Visit and use our website
• Agree to receive marketing communications from us

Some technical information may be collected automatically through essential website technology and, with your permission, Google Analytics.

4. How we use your information

We may use your information to:

• Respond to your enquiry
• Discuss a property or potential arrangement with you
• Assess whether a property may be suitable for our services
• Prepare, negotiate and manage an agreement
• Communicate with landlords, letting agents and other business contacts
• Provide and improve our services
• Operate, maintain and protect our website
• Understand how visitors use our website
• Keep appropriate business, legal and financial records
• Meet our legal, regulatory and compliance obligations
• Send relevant marketing communications where permitted

We will only use your personal information when we have a lawful reason to do so.

5. Our lawful reasons for using your information

Depending on the circumstances, we may rely on the following lawful bases:

Contract

When we need to use your information to take steps at your request before entering into an agreement or to fulfil an agreement with you.

Legitimate interests

When it is reasonably necessary to respond to enquiries, operate our business, communicate with professional contacts, improve our services or protect our website and business.

We consider and balance these interests against your privacy rights before relying on this basis.

Legal obligation

When we need to keep or use information to comply with a legal, regulatory, tax or accounting requirement.

Consent

When you have actively agreed to a particular use of your information, including optional analytics cookies or certain marketing communications. You can withdraw your consent at any time.

6. Contact-form enquiries

Our website contact form is provided through IONOS. It currently asks for your:

• Name
• Email address
• Telephone number
• Message

We use this information to understand and respond to your enquiry. Submitting an enquiry does not commit you to using our services or entering into an agreement.

Information submitted through the form may be processed and stored by IONOS and sent to us by email.

7. Google Analytics and cookies

Our website uses essential cookies and similar technology to function properly.

We also use Google Analytics to understand how people find and use the website. Google Analytics may collect information such as:

• The pages you visit
• How long you spend on the website
• Your approximate location
• Your device and browser type
• How you arrived at the website
• Your interactions with its content

Google Analytics should only be activated after you have accepted analytics cookies through our cookie banner.

We do not use Facebook or Meta Pixel cookies.

You can accept, reject or manage optional cookies through the cookie controls displayed on the website. You can also delete cookies through your browser settings.

Further information about the cookies currently used, including their purposes and duration, should be available through the website’s cookie settings.

8. Marketing communications

Where you have asked to receive updates or agreed to receive marketing communications, we may use your contact details to send information about KS Property Partners and its services.

You can unsubscribe at any time by following the instructions in the message or contacting:

info@kspropertypartners.co.uk

We will not sell your information to other organisations for marketing purposes.

If we introduce a newsletter or marketing sign-up form, any marketing consent option will be separate, clear and optional.

9. Who we share information with

We may share personal information with trusted organisations that help us operate our business, including:

• IONOS, which hosts and supports our website and contact form
• Microsoft 365, which provides our business email service
• Google, where you have agreed to the use of Google Analytics
• Professional advisers such as accountants, legal advisers, insurers and compliance advisers
• Technology and administrative service providers acting on our behalf
• Government bodies, regulators, courts or law-enforcement authorities where required by law

We only share information where necessary and require service providers to protect it appropriately.

We do not sell or rent your personal information.

10. International transfers

Some of our technology providers may process or store information outside the United Kingdom.

Where personal information is transferred internationally, we take reasonable steps to ensure appropriate safeguards are in place. These may include a UK adequacy decision, approved contractual protections or another safeguard recognised under UK data-protection law.

11. How long we keep your information

We only keep personal information for as long as it is reasonably required.

Normally:

• General enquiries that do not lead to a business relationship will be retained for up to 12 months after our last communication
• Information connected with an agreement or business relationship may be retained for up to six years after it ends
• Financial and accounting records will be retained for the period required by law
• Marketing information will be retained until you unsubscribe or it is no longer needed
• Google Analytics information will be retained in accordance with our selected Google Analytics settings

We may retain information for longer if it is required for a legal claim, regulatory matter or other legal obligation.

12. How we protect your information

We use appropriate technical and organisational measures to protect personal information from loss, misuse, unauthorised access, alteration or disclosure.

These measures include password-protected systems, access controls and reputable website, email and technology providers.

Although we take reasonable precautions, information sent over the internet cannot be guaranteed to be completely secure.

13. Your data-protection rights

Depending on the circumstances, you may have the right to:

• Ask for a copy of the personal information we hold about you
• Ask us to correct inaccurate or incomplete information
• Ask us to delete your information
• Ask us to restrict how we use your information
• Object to particular uses of your information
• Ask us to transfer information you have provided
• Withdraw your consent at any time
• Complain about how your information has been handled

We do not use your information to make decisions about you solely through automated processing.

To exercise your rights, contact:

info@kspropertypartners.co.uk

We may need to confirm your identity before responding. We normally respond to valid requests within one month.

Some rights only apply in particular circumstances, and we may need to retain certain information where required by law.

14. Complaints

Please contact us first if you have a concern about how we use your information so that we can try to resolve it.

You also have the right to complain to the Information Commissioner’s Office:

Website: www.ico.org.uk
Telephone: 0303 123 1113
Address: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF

15. Other websites

Our website may contain links to websites operated by other organisations. We are not responsible for their content or privacy practices.

You should read the privacy policy of any external website you visit.

16. Children’s information

Our website and services are intended for adults acting as landlords, letting agents or professional contacts.

We do not knowingly collect personal information from children through the website.

17. Changes to this policy

We may update this privacy policy when our services, website technology or legal obligations change.

The latest version will be published on this page with its updated date.

18. Contact us

If you have any questions about this privacy policy or how we use your information, contact:

KS PROPERTY PARTNERS LTD
28 High Ash Drive
Leeds
LS17 8RA

Email: info@kspropertypartners.co.uk
Telephone: 0113 873 1531